Human Resources Outsourcing Cost

How Much Does Human Resources Outsourcing Cost in Illinois?

In the ever-evolving landscape of business operations, organizations often face the challenge of optimizing their human resources while balancing costs. Human resource (HR) outsourcing emerges as a viable solution, allowing businesses to streamline their HR functions and focus on core activities. However, determining the costs associated with HR outsourcing can be a complex task influenced by various factors. This guide aims to shed light on the factors affecting HR outsourcing costs, enabling you to gauge potential expenses and make informed decisions for your organization’s HR needs.

Factors Affecting HR Outsourcing Costs in Illinois

  1. Scope of Services: The breadth and depth of HR services you choose to outsource significantly impact the overall cost. Whether you opt for comprehensive HR outsourcing encompassing payroll, benefits administration, recruitment, and training, or select specific functions, such as talent acquisition or employee relations, the extent of services plays a pivotal role in determining the cost structure.
  2. Company Size and Employee Count: The size of your organization and the number of employees directly influence HR outsourcing costs. Larger companies with a greater workforce often benefit from economies of scale, as the per-employee cost tends to decrease. Conversely, smaller organizations may experience relatively higher costs due to the absence of volume discounts.
  3. Industry and Geographical Location: The industry in which your business operates and its geographical location can impact HR outsourcing costs. Industries with specific compliance requirements, such as healthcare or finance, may require specialized HR services, potentially increasing expenses. Moreover, regional variations in labor markets and statutory regulations can influence the overall pricing structure.
  4. Complexity of HR Processes: The complexity of your HR processes and workflows can affect outsourcing costs. If your organization possesses intricate HR requirements, such as managing multiple employee benefit plans, handling complex payroll calculations, or adhering to stringent labor laws, the outsourcing provider may incur additional efforts, leading to higher costs.
  5. Technology and Infrastructure: The technological infrastructure needed to support HR outsourcing services can impact the overall cost. Advanced HR software platforms, data security measures, and integration capabilities may incur additional expenses. Additionally, organizations requiring customization or integration with existing systems should consider associated costs during the outsourcing evaluation.
  6. Service Level Agreements (SLAs) and Support: The level of service and support expected from the outsourcing provider can influence costs. Customized SLAs, rapid response times, dedicated account management, and round-the-clock support may incur higher expenses. Balancing the desired level of service with the associated costs is crucial for effective HR outsourcing.

The Complexity of HR Tasks

The complexity and breadth of HR tasks required by your business also influence the cost.

Breakdown of Cost for Different HR Functions

For example, simple administrative tasks like payroll may be cheaper than more complex functions such as employee training, benefits management, or legal compliance.

The Level of HR Expertise Required

Specialized HR roles can incur higher costs due to their unique knowledge and skills.

Specialized HR Roles and Their Associated Costs

For example, managing employee benefits or compliance issues often requires a high level of expertise and hence may be more expensive.

Compare HR Outsourcing Costs

Average Cost of HR Outsourcing in Illinois

Cost Breakdown by Service

Different services within HR outsourcing come with different price tags.

Payroll Services

The average cost for outsourcing payroll might range from $50 to $100 per employee per month.

Benefits Administration

Benefits administration can cost between $50 and $150 per employee per month.

Compliance and Risk Management

Compliance services can be expensive, often ranging from $100 to $315 per employee per month.

Comparison of HR Outsourcing Costs with In-House HR Costs

On average, outsourcing HR can be 20% to 30% cheaper than maintaining an in-house HR department. However, these costs can vary based on your specific needs and the quality of services provided.

Real Case Studies on Cost Savings

It’s always useful to look at real-world examples. Some Illinois businesses have reported saving up to 40% on their HR costs through outsourcing.

HR Outsourcing for Illinois Small Businesses

Why Small Businesses Choose HR Outsourcing

Small businesses may not have the resources to manage an in-house HR team.

Overview of Benefits

Outsourcing allows small businesses to access high-quality HR services at a fraction of the cost, freeing up time and resources to focus on core business activities.

Best HR Outsourcing Companies for Small Businesses in Illinois

There are several reputable HR outsourcing companies in Illinois that cater specifically to small businesses, offering competitive prices and high-quality services.

HR Management Outsourcing

Steps to Transition to Outsourced HR for Small Businesses

Transitioning to an outsourced HR model involves evaluating your current HR needs, selecting a suitable HR provider, and integrating their services into your business operations.

Overcoming Objections to HR Outsourcing in Illinois

Addressing Quality Concerns with HR Outsourcing

Quality is a common concern when outsourcing any business function.

How to Assess the Quality of HR Outsourcing Providers

Consider factors such as their track record, customer reviews, certifications, and the range of services they provide.

Ensuring Cost Efficiency in HR Outsourcing

Cost efficiency is another major concern for businesses considering HR outsourcing.

Strategies for Maximizing Your ROI

You can ensure cost efficiency by clearly defining your HR needs, comparing different providers, and negotiating the terms of your contract.

Get HR Quotes in These Illinois Cities and More:

Chicago, IL, Aurora, IL, Naperville, IL, Joliet, IL, Rockford, IL

HR Companies in Illinois

RTR Management and Consulting Services, LLC

1136 S Delano Ct b201, Chicago, IL 60605, United States

Compare Price Quotes

Vedic Vastu – Vastu Consultant

3399 Kentshire Cir, Aurora, IL 60504

Compare Price Quotes

Avalon Human Resources

1952 Mc Dowell Rd, Naperville, IL 60563

Compare Price Quotes

Cornerstone Services Inc

777 Joyce Rd, Joliet, IL 60436

Compare Price Quotes

Vogrinc & Short

429 Phelps Ave Ste 708, Rockford, IL 61108

Compare Price Quotes

What Type of Solution Do You Need?


Benefits Administration

Risk Management


As organizations strive to optimize their HR functions, outsourcing emerges as an attractive option to streamline operations and control costs. However, understanding the factors that influence HR outsourcing costs is vital for making informed decisions. By considering the scope of services, company size, industry requirements, process complexity, technology infrastructure, and service level agreements, businesses can gain insights into potential expenses. Remember, depending on your unique business needs, HR outsourcing costs can vary significantly, ranging from as low as $50 to $315 per employee per month or 2% to 15% of each worker’s annual salary. Assess your organization’s requirements carefully, evaluate multiple outsourcing providers, and choose a solution that aligns with your HR goals and budget.


Q1: What is HR outsourcing?

HR outsourcing refers to the practice of delegating certain human resource functions or processes to external service providers. It involves transferring the responsibility of tasks such as payroll, benefits administration, recruitment, training, and employee relations to specialized professionals or companies.

Q2: How much does HR outsourcing cost?

The cost of HR outsourcing can vary depending on several factors, including the scope of services, company size, industry requirements, process complexity, technology infrastructure, and service level agreements. On average, HR outsourcing costs can range from as little as $50 to $315 per employee per month in Illinois, or approximately 2% to 15% of each worker’s annual salary.

Q3: Can HR outsourcing save costs for small businesses?

Yes, HR outsourcing can be cost-effective for small businesses. By outsourcing HR functions, small organizations can avoid the expenses associated with maintaining an in-house HR department, such as hiring and training HR personnel, investing in HR technology, and managing compliance. It allows small businesses to access specialized HR expertise while focusing on their core operations.

Q4: Are there any industry-specific considerations for HR outsourcing?

Yes, industry-specific considerations can influence HR outsourcing. Some industries, such as healthcare or finance, may have unique compliance requirements or complex HR processes that require specialized expertise. These factors can impact the cost and selection of an HR outsourcing provider to ensure they have the necessary industry knowledge and experience.

Q5: What factors should I consider when selecting an HR outsourcing provider?

When selecting an HR outsourcing provider, consider factors such as their reputation, experience, expertise, range of services offered, technology infrastructure, flexibility, scalability, client references, and pricing structure. It’s essential to assess their compatibility with your organization’s specific needs and culture, and ensure they can provide the desired level of service and support.

Q6: How can I determine if HR outsourcing is the right choice for my organization?

To determine if HR outsourcing is suitable for your organization, evaluate factors such as the complexity of your HR processes, available resources, budget constraints, strategic HR goals, and the potential benefits of outsourcing. Conduct a cost-benefit analysis, compare it with the costs of maintaining an in-house HR department, and assess the potential impact on your organization’s efficiency and focus on core business functions.

Q7: Is HR outsourcing suitable for startups and rapidly growing companies?

Yes, HR outsourcing can be particularly beneficial for startups and rapidly growing companies. It allows them to access professional HR services without the need to build an entire HR infrastructure from scratch. By outsourcing HR functions, startups and growing companies can save time, reduce administrative burdens, ensure compliance, and focus on scaling their business.

Q8: What are the potential benefits of HR outsourcing beyond cost savings?

In addition to cost savings, HR outsourcing offers several potential benefits. These include access to specialized HR expertise, scalability to accommodate organizational growth, increased compliance and risk management, improved efficiency and accuracy in HR processes, reduced administrative burden, enhanced employee experience, and the ability to focus on strategic initiatives and core business operations.

Q9: How can I ensure data security and confidentiality when outsourcing HR functions?

To ensure data security and confidentiality when outsourcing HR functions, it’s crucial to carefully select a reputable outsourcing provider with robust data protection measures in place. Evaluate their data security protocols, encryption practices, access controls, compliance with relevant data protection regulations (e.g., GDPR, CCPA), and provisions for confidentiality in the service agreement. Regularly review and monitor their data handling practices to mitigate potential risks.

Q10: Can I customize the HR outsourcing services to meet my organization’s unique requirements?

Yes, many HR outsourcing providers offer customizable solutions to meet the unique needs of organizations. They can tailor their services based on your specific requirements, such as creating personalized HR policies, implementing specialized training programs, or integrating with existing systems. Discuss your customization needs with potential providers to ensure they can accommodate your organization’s unique HR needs.

Human Resource Outsourcing Services in Chicago, Human Resource Outsourcing Services in Aurora, Human Resource Outsourcing Services in Naperville, Human Resource Outsourcing Services in Joliet, Human Resource Outsourcing Services in Rockford

Illinois Zip Codes Where We Provide Human Resource Outsourcing Services


60018, 60068, 60176, 60601, 60602, 60603, 60604, 60605, 60606, 60607, 60608, 60609, 60610, 60611, 60612, 60613, 60614, 60615, 60616, 60617, 60618, 60619, 60620, 60621, 60622, 60623, 60624, 60625, 60626, 60628, 60630, 60631, 60632, 60634, 60636, 60637, 60639, 60640, 60641, 60642, 60643, 60644, 60645, 60646, 60647, 60649, 60651, 60652, 60653, 60654, 60655, 60656, 60657, 60659, 60660, 60661, 60706, 60707, 60714


60502, 60503, 60504, 60505, 60506, 60510, 60519, 60538, 60542, 60543, 60554, 60563, 60564, 60585




60442, 60560


61088, 61101, 61102, 61104, 61107

More Illinois Zip Codes we serve:

60540, 60442, 60560, 61088, 61101, 61102, 61104, 61107

Scroll to Top